Smashwords Edition License Notes
This ebook is licensed for your personal enjoyment only. This ebook may not be re-sold or given away to other people. If you would like to share this ebook with another person, please purchase an additional copy for each person you share it with. If you are reading this ebook and did not purchase it, or it was not purchased for your use only, then you should return to Smashwords.com and purchase your own copy. Thank you for respecting the hard work of this author
Published by Addison Gast at Smashwords
Copyright © 2011 by Addison Gast
All rights reserved. No part of this ebook may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system, without permission in writing from the copyright owner.
Most of the links in the first section of this story that link to an off page website or document located on another server will work if you are connected to the net. The links in the section of this story Marked (D) will link to documents within this document and should work even when the net is not available for use. Usually, the (D) links will take you to the end of the book where the reference pages are filed.
TABLE OF CONTENTS (LIMITED)
Why this book on Space available travel
Space-A and how it is used and who qualifies
Is Space-A really free
Major Spacea hubs list Conus and Oconus (constantly revised)
Links to Military lodging and suggested other places to stay
Julian Calendar
Having experienced most likely every single mistake in formatting that will keep your masterpiece off of the published items list, we decided to make a test run on this book. It is a bit different than the seven others that we have published on Smashwords quite successfully as it contains table and images as well as hyperlinks and bookmarks. We never try anything small. We figured that if this one passes the meatgrinder and epubcheck and the editors and it goes online and we can proof it in our ColorNook, we'll have a running start at showing other writers how we did this. O yes, we'll make this a free copy so we can get as much distribution of the name out there as possible. We'll also place some of the research information in it that will satisfy most of the readers that want to know more about space available flying on military aircraft.
Let's talk about images first because there is really a bunch of images in this novel about flying space available on military aircraft. We'll explain what all that jargon is a bit later in the book. First, let's see what kind of problems inserting an image in the body of the book holds for us.
Here is a good place to explain what we are using as a reference. What else? The Smashwords style guide. This guide in the past has been a great guide in getting the proper formatting set right on most of my past novels. The single most often occurring problem with the guide is, it does not make any references to MSword 2010 which is what we use to write. MSword 2010 is unlike ( IMHO) any other version of Word. It has a ton of hidden codes in it and it will absolutely scream and bite when you try to override them. Microsoft may, in their wisdom when they finally observe how many authors are writing Ebooks these days, come out with an industry accepted Ebook program. There definitely is a market for such.
Back to the images.
The guide says that you can insert .JEPG or .PNG images and .PNG works best.
Ok, we'll work with that. Before we insert the photo we have in mind, remember that the source .doc file that you upload must be less than 5 megabytes in size so it is a good idea to stop every once and awhile and see how close to that number you are approaching with your conglomeration of tables, images and masterful wording. If you are getting close to that number consider COMPRESS feature. This will really reduce the file size and usually will not harm the quality. Right mouse click on the image. Click format picture and then click the Compress button. Next, click the All pictures in document radio button, then click Web/Screen, which selects 96dpi compression and finally clock OK
Remember, no "floating" images--they will not come out in the place you wanted to show them. To check if your image is a floater, click on it and drag it. If it moves, it is a floater lock it down by right clicking on the image body, then click format picture and then Layout and click IN LINE with text and save.
Using the above, here is what we get in order to show the inside of a C-17 transport aircraft. We are going to keep this image kind of small but large enough to see the content because we are going to use a good number of images in the sequel to this test novel.
Figure 1 The cargo deck of C-17. Seats on left.
Ok we just added a touch here that may be helpful. Notice the "figure 1" ? We added that by clicking on the insert caption feature on the pop up. The words Figure 1 were already there and we added the "Cargo deck," As you may know, Smashwords forbids the use of text boxes and nothing will get your manuscript bounced any faster than inserting one but THIS may not offend the meatgrinder. We shall see. (update-it works!)
Still on the subject of images, the above photo of the cargo deck is a JEPG. Just for the sake of testing, we will insert another image here. This time we will use the same size but in a .PNG format.
Figure 2 C17 Pilots and Nav in PNG
WE have not compressed these photos but if they do not "make the grade" we will edit the page to include that revision. If these do not pass as they are and we need to come back and revise, we will note that here in the final publication. (update-it works!)
So much for inserting the images. Now, let us proceed to the really important references we want to use in the book. The tables and references as well as how we "jump" to them from the body of the manuscript and return to where we were reading. In otherwords, bookmarks and hyperlinks.
As we noted in the first part of this…."test" the intent is to compile a reference book in Epub that can be read by space a travelers wherever they have their Ereader. Most Space A ers ( newly coined word here I guess-space-Aers?)travel with a lap top or notebook that has a bunch of notes and data they have gathered on previous trips but there is always that time,…in my experience, that you are in a location that has no power and obviously, no Wi-Fi and you need a phone number of the military lodge of the base you just landed at….at0300. You used all the available battery during the nine hour flight so your lap top is now just added weight in your knapsack ( some, actually most space A flights have capability for you to plug in your lap top but not always)Your Ereader to the rescue! You will not be able to connect to the web but you can pull our latest version of "Flying Space Available on Military Aircraft" out of your knapsack and get directions and hopefully, the reservation desk phone number. NOTE: We have a major jump here in this writing experiment. On most Ereader, you can press on a hyperlinked word and the Ereader device will go to the web site that the hyperlink is tied to. That is of course if you have wi-fi available. So, we have designed this novel into two different sections. One---the first part--- that will link you to another location in the main document like a book mark does. This one will work when you do not have the net available and you can still get the information. The second section will link to a web site referenced and you can obtain the data you need there and return. ( Usually, this will be a page on that bases web that gives you the phone number of the lodge, the PAX number, etc.) We have liberally used the public information that is published on these websites here for that information. Thank you all you service personnel that take the time to update these sites for us spaceAers (That word again) and make our travel more enjoyable.
Now for some reference code. Not-to-fear, we only want to make it easier to link to the additional data you may want while reading these pages. I find it quite interesting that when I tapped and held the word Sigonella in a document on my NookColor ( and while not being on the web) it came back with the "village in Sicily" Kool but the Nook can't tell you the phone number of the terminal, can it? So, we are going to use the following to help you get the info you need on the location you read in the document. We will link to a page in this document where we provide all the data we have available on that location, base or city. We'll use (D) and (TR) for a trip report from one of the recent travelers to that location. Preferably a spaceAers that has preceded the trip you are about to take there and they are relating their experiences. If the link is in the usual blue and no (D) then it should link to an outside page for the information if you are online at the time you are reading this. Right here we need to explain that A LOT of the information presented in this book comes from articles, references and postings on the space a websites. The information on the formatting and composition of this story is from our own experience. The photos used are either official USAF, USN public domain or those of the author taken during space A trips.
(Second update) Forget looking for any tables in this story. At least not directly. I wanted to show how to use the Julian date calendar in making your spacea sign up application so I inserted a Julian date calendar. Smashwords AutoVetter bounced the story and sent me a NO-NO that we don't use tables in Smashwords documents and hey-easy on the font changes--use one size and not over 18pt. Okay, thank you very much. We will delete the tables, change the font size, add some more data and re-publish
Space-A and how it is used and who qualifies
There are six categories of travel status when flying space available. Space available means just that. After all mission critical personnel and equipment, cargo and items have been assigned, an "empty seat" count is made and the number of seats available for additional ---Space Available-- passengers is determined. The number of seats is then divided into travel categories from 1 to VI. "Cat-1" travelers are the most essential such as emergency leave, dependents of same and other critical situations requiring immediate travel. The categories then proceed thru to cat VI which is retired personnel with an authorized DD142 Identification card and their dependents when accompanied by their sponsor. We are going to present only the requirements, procedures and methods of travel here for the category six personnel.
Luggage
There are varying regulations that determine what you can take onboard the aircraft. If the aircraft is an AMC type transport aircraft or a larger passenger aircraft used by the Navy or Army, you can usually take a suitcase that weighs up to 70 pounds and no more than 62 linear inches. All carry-on bags must fit under the seat and not weight more than 30 pounds and not exceed 45 linear inches. These regulations change with the mission aircraft and can be as restrictive as a max weight of no more than 30 pounds and must be a carry-on that fits under the seat.
There are no excess baggage allowances for Space A travelers and no pets.
2. TSA
All military flights are governed by the same TSA rules as civilian aircraft with the exception of transporting of combat personnel.
3. Forms Required;
All passengers will complete an AMC ( Air Mobility Command) form 140 SPACE A TRVEL REQUEST prior to boarding the aircraft. This form denotes your intended travel destination, dependents and next of kin. The date this form is received at the demarcation site is known as a Julian date. This date is critical to the position you will have when it comes to competing for seats on a well-travelled route. (More on the Julian date criteria) keep it in mind.
Take a look at the Julian calendar. Note that the year2012 is a leap year so it is different.
You will need to have any additional documents, passport, and medical information and departure fees available when you appear at the check in desk of the departure terminal
Sometimes,
there is not much room after the cargo is loaded (grin) The author
catches a hop from Osan S.Korea to Guam on a C-130
"Show Time" is the time prior to scheduled aircraft departure that the terminal Passenger Service reps may start the roll call for manifesting (assigning Space-A seats). "Show Time" is usually 2 to 3 hours prior to departure. At, or sometime after the "Show Time", the Pax reps will do a "Roll Call" for the flight. "Show Times" can, and often do, change and may occur earlier than advertised so arrive early at the terminal!!
NOTE 1: You must declare yourself "Present" (in person) to the passenger service reps at the terminal prior to the roll call of the flight you'd like to be manifested on. This is also a good time to verify your signup date/time is properly entered into the system. Declaring yourself "Present" lets the Pax reps know the number of people "actively" seeking a flight. When you declare yourself "Present" you are merely telling the Pax Reps that you have physically arrived at the terminal and you would like your name included in all the roll calls for your destination in the next 24 hours. Shortly before the show time, the Pax reps will post a list of those "Present" showing you exactly where you stand in the pecking order for that flight. If you fail to mark yourself "Present" and you physically show up for a roll call then you'll have to wait until all other Space-Available passengers marked present at the beginning of the roll call have been afforded the opportunity to compete for the open seats. If seats remain, the Pax reps will begin a new roll call starting with Category-I and then you will have a shot at remaining seats.
NOTE 2: The above process may or may not be followed at ALL terminals. According to the reg, all space-available passengers competing for a seat must be ""marked present"" (in the computer system) at the beginning of roll call. Therefore, you need to check-in with the Passenger Service Reps at upon arrival at the terminal to declare yourself "Present" prior to a roll call on the day on the day of travel. Best advice is to show up an hour or two before a flight's show time and ensure you are "marked present."
The phrases "Roll Call" and "Show Time" are often used interchangeably because "Roll Call" can occur at "Show Time." A "Roll Call" for a flight can occur at, or sometime after, "Show Time." "Roll Call" is a phrase used to signify the beginning of the process in which eligible passengers in each category are selected by date and time of sign-up. Space-Available passengers competing for a seat must be present at the beginning of the "Roll Call." The standard goal for AMC flights is to have the Roll Call no earlier than 2 hours and 20 minutes prior to scheduled departure time. Category-I, Space-Available passengers will be considered for any flight currently being processed even if the Space-Available roll call has already begun (roll call time passed) regardless of the current category being selected. To start the "Roll Call", the PSA will start "calling" each Space-A category beginning with Category I (Cat-I) and work their way down to CAT-VI until all available seats are filled. All Cat-1 personnel present will be manifested, then all Cat-2, then all Cat-3 and so on through Cat-6. Within each Category the seats are filled based on your date/time signup priority.
If you are not present when your name is called, you do not get manifested on the flight. If the category/date/time of a Space-Available passenger has been passed, that passenger must wait until all other Space-Available passengers present at the beginning of the roll call have been afforded the opportunity to compete for the open seats. If seats remain, the PSA will begin a new call starting with Category I. If a mission changes destination, the roll call will be started over. If additional seats are released for a mission after the "Roll Call" is finished, the Space-Available call will continue where it previously ended. However, if the PSA had to pass over a family due to insufficient seat release to accommodate them and additional seats become available, afford the families that were passed over an opportunity to take these seats and then the Space-Available "Roll Call" will resume where it previously left off. Passengers must be travel ready at the time of "Roll Call".
What
is "Manifested?"
Flight
schedules are shown for the day--or as they come in on the board at
Dover AFB.
If you're selected for a flight, you're "manifested" on that flight - in other words, you made the cut!
What does "manifested through" mean?
"Manifested through" an en route location means that you would not have to compete for seats with other passengers at an en route location. For example, consider a mission traveling from Jackson, MS though Andrews AFB (where it will RON) and then continue on to Ramstein AB the following day. If you are only manifested as far as Andrews AFB then you would have to re-compete for seats to get manifested on that same mission/plane for travel onward to Ramstein AB. However, if the folks at Jackson "manifest you "through" Andrews to Ramstein AB then your seat on that mission is reserved (subject to bumping of course) through to Ramstein and you would NOT have to re-compete with passengers desiring to join that mission at Andrews.
What is CONUS, OCONUS and Overseas and why do I care?
a. CONUS = The 48 contiguous States and the District of Columbia or "the lower 48, as they're affectionately known to the Alaskans."
b. OCONUS = Outside Continental United States
c. Overseas = Any country or place beyond the CONUS. Alaska, Hawaii and the U.S. territories are considered overseas under the Space-A Regulation.
Some folks use the terms OCONUS and Overseas interchangeably but the above are the official definitions.
What the heck is the "Patriot Express" (sometimes referred to as a "rotator"?")
That's Air Mobility Command's name for its commercial charter flights. AMC contracts charters with commercial carriers because it is an economical, efficient way of moving large numbers of personnel where they need to go. Charter seats not filled by official fliers are assigned for a small fee (Head Tax and Inspection fees) to Space-Available travelers. The process for signing up for Space-A travel is the same as other military flights. Patriot Express flights have the usual commercial airline amenities. The flights are at least equal to the commercial economy class and, in some cases, a bit better. For instance, travelers on some flights can expect hot towels, free movies and headsets, and more leg room than found on most commercial airlines. West coast Patriot Express flights depart and arrive via Seattle-Tacoma International (SeaTac) Airport to Kadena, Yokota, Iwakuni and Misawa.
East coast Patriot Express departures depart and arrive via Baltimore-Washington International (BWI) Airport and Norfolk NAS to Europe (Germany, Italy, Azores, Greece and Spain). For further information on the Patriot Express, read through the AMC Patriot Express Brochure. Note: Patriot Express flights are slowly being phased out and Atlanta IAP, Los Angeles, Rhein-Main AB, and RAF Mildenhall are no longer used as Patriot Express departure points. See the Patriot Express News Articles for more info and the phase out history. Don't despair fellow Space-A travelers, even though Patriot Express flights may phase out completely, opportunities for space-A travel still exist on military aircraft to/from the usual military bases
Can Gray Area Retirees travel Space-A?
Per the DOD reg, Table 6.1, Item 35, a Gray Area Retiree (Reservist who is eligible for retirement pay at 60 years of age but not yet 60 years old), can fly within the CONUS and directly between the CONUS and Alaska, Hawaii, Puerto Rico, the US Virgin Islands, Guam, and American Samoa (Guam and American Samoa travelers may transit Hawaii or Alaska); or traveling within Alaska, Hawaii, Puerto Rico or the Virgin Islands. ""The DoD reg, Table 6.1 does not authorize Gray Area Dependents to fly Space-A."" (Reference PASSENGER SERVICE UPDATE DTG: 261800Z OCT 01 para 1.K)
I'm a 100% DAV. Can I travel Space-A?
Retirees (meaning those with a blue DD Form 2 including medically-retired) are eligible for Space-A. Despite rumors to the contrary, 100 percent disabled veterans in possession of DD Form 1173 or DD Form 2765 (replaces the DD Form 1173) identification cards are NOT entitled to Space-A travel aboard DoD aircraft. Any changes to Space-A eligibility rules will be published as an immediate change to DoD 4515.13r and advertised accordingly (Reiteration HQ AMC/DONP 091704z Mar 99 and Reference PASSENGER SERVICE UPDATE DTG: 261800Z OCT 01 para 1.H).
Can military widows or widowers travel Space-A?
Currently, widows/widowers of active duty/retired military personnel are not entitled to Space-A travel aboard DoD aircraft. There are some members of Congress attempting to change these rules so contact your political representatives to get the current status. This writer believes that sometime in the very near future, a Congress Critter will see the lapse in the benefit package here and introduce a bill to permit those widows, survivors to be able to fly just as they did when their spouse was with them. Many spaceAers have a bond with other retired and they travel to a location and enjoy the area together usually once a year if not more often as a group. You will find these happy travelers on Dirk Pepperds space a under . ( http://www.pepperd.com/vb/forumdisplay.php?14-Threads-to-SPATs-Events ) It would be, IMHO, a misfortune to take away this opportunity for camaraderie that we all enjoy so much because the travel mate is no longer with us. Any changes to Space-A eligibility rules will be published as an immediate change to DoD 4515.13r and advertised accordingly (Reiteration HQ AMC/DONP 091704z Mar 99).
Can my pet accompany me on a Space-A flight?
In a word---No. Leave fido or missy at home. Under certain regs, an active duty family that is moving may bring along the pet-defined as a cat or dog.
You need to register (signup) for Space-A travel at each location you plan to start your journey from. You can signup at any/multiple locations at any time. Each location maintains its own signup register so must signup at each location you might initiate travel from - your sign-ups at the other locations are NOT affected by what you do at a particular location.
EreaderNote: The reference to several forms in this story are here only as a reference. Most of the links referencing these forms, sign up, tickets, etc are on the web and unless you have a different device than most spaceAers have, it is almost impossible to read and if you were to attempt to input data using an Ereader keyboard, well…just don't blame us for the frustration. Note the URL and print out the forms when you are on your computer at home or office. Not to say it can't be done. I have sent a sign up sheet via email using my NookColor but it is a test of eyesight and patience.
At most USAF locations, there are four ways to sign up for Space A travel: A completed paper AMC Form 140, on-line sign up (including e-mail), FAX, or in person; see the Space-A Links Forms section for a fillable version of AMC 140. Active duty personnel can sign up as soon as they begin "leave or pass status." If you would like to signup via email then cut and paste the info from this generic signup template (a Word document based on the AMCFORM 140) into an email and send to the terminal(s) that you wish to travel from. You can obtain the emails for the most popular terminals from the Space-A Terminal Locations Lists. Several terminals also maintain a web-based signup form (consult the terminal listing). (all the same site). You can also use the AMC online signup form however it only contains the main AMC locations that accept email signups. However you choose to signup, ""experienced Space-A travelers will usually call to verify their signup was successfully received and entered in the system. It is a good idea to print out copies of your email signup receipts and bring them along in case you arrive at a departure point and you are not registered."" The PSAs will normally honor your hand-carried signup showing your original day/time of signup and prevent a disaster! Once you are added to the Space Available register, you are eligible for any flights that depart that location for the duration of your signup.
Note 1: Although it is HQ AMC policy that SSAN disclosure is not required for remote signup, some AMC detachments do not comply with the policy. Be advised that those few locations may ignore your signup if you do not include a SSAN or ask you to provide a SSAN to register for travel. If the Pax personnel are properly trained then they know to complete the registration using a pseudo Person ID consisting of the prefix RMT and the first four letters of the passenger's last name, first and middle name initials. Alternatively, the AMCI suggests they can also use your passport number as a placeholder for your SSAN.
Some folks just use a dummy SSAN using the last four digits of your SSAN (like XXX-XX-1234) when registering and then provide a valid SSAN when you show-up at the Pax desk when you are ready to travel.
Note 2: Per the constantly revised Foreign Clearance Guide (FCG is accessible from a .mil computer only), command sponsored dependents require a SOFA stamp in their no fee passports in order to travel to Germany. Also, Active Duty on leave not stationed in Europe REQUIRE a tourist passport for travel to Germany. Make sure you verify this and any other document requirements in the FCG BEFORE you show up for a flight!
Note 3: On most Navy bases you have to sign up in person per mission (flight) and e-mail and fax signup may not be available. Some Navy locations such as Norfolk, Jacksonville, Naples, Sigonella and Rota act as AMC terminals so they provide for the "normal" signup methods.
Note 4: As of October 2011, revised AMC policy states that travelers signing up remotely (email, fax etc…) must identify their station of assignment (the local area where their leave officially start/end) or current state/country of residence on the request. This is to ensure passenger service agents have the information necessary to adjust the date/time of sign-up in regards to time zone differences.
The sign-up form/page is asking me to list up to 5 "Country Choices." What 5 do I choose?
Country choices (codes) are not specific bases or locations-they are countries (but include some OCONUS US states and territories as well such as Hawaii). Select the top five countries/OCONUS destinations you want to visit. Please note AMC stopped using "ALL" as a valid Country Choice as of August 2010 as it makes it easier for Pax Reps to manage roll calls. However, don't panic, your Country Choices can be changed when you arrive at an AMC departure location. Warning: Takeahop still allows "ALL" to be used and it may still be acceptable at some Navy locations that do not adopt AMC policy. For a complete list of valid country codes used by Pax agents see Attach 7 "Country Codes for Space Available Sign-Up" in the AMCI 24-101 Vol 14.
Hint: If you are flying to a location in CONUS the Country Choice is USA and not a specific base (e.g. "Dover" or "Delaware" are not valid Country Choices).""NOTE:"" The selection of Country Choices at signup is different than your final destination (selected by you when you are finally assigned a seat and manifested on a flight). See the discussion later on "Final Destination."
Sign
up area
TRAVIS AFB California
Can I sign-up at multiple locations?
Yes, you can sign up at any/all locations where you think you will originate your travel including for your return trip. Your signup is unique to that location. Once "signed-up", you'll remain on "the list" for THAT location for 60 days or the duration of your leave orders or authorization, or you get manifested on a flight (does not include enroute) at that location whichever occurs first. When you depart a location you will be removed from THAT location's list only; your sign-ups at the other locations are NOT affected by what you do at another location.
What happens if I signup more than once at the same location?
There is nothing definitive in the AMCI or DoD reg on this but the second submission should (usually) overwrite the first and your signup "clock" will restart to coincide with the latest signup date (i.e. retiree signup will be valid for 60 days from the latest signup). If you have to signup twice at the same location then annotate your change of plans in the remarks of your sign up request or in your email. A prudent and savvy Space-A traveler will follow up and contact a Pax Rep to verify the most recent signup was received and has replaced the current one.
What if I signup for a certain number of seats and need more (or less) when my actual travel date arrives?
I would recommend signing up all potential travelers (that are eligible to be included on a single signup). When you arrive at the departure point on the actual day of travel then you can always reduce the number of seats you require.
How long is my" sign-up" valid?
Active duty signups are valid for 60 days or the duration of the member's leave (whichever comes first). All other signups (retired and unaccompanied dependents) are valid for 60 days except at certain non-AMC Navy locations that only honor the 45 day limit in the DoD reg.
The following Navy locations are AMC-operated terminals and follow the 60-day rule and other items covered by the AMCI: (Norfolk, Jacksonville, Naples, Sigonella, Souda Bay and Rota). NAS Fort Worth and MCAS Miramar also allow a 60-day signup.
The details are as follows:
Active Duty Uniformed Services Members (ref DoD 4515.13-R, Chapter 6 for definition): Until your last day of chargeable leave. Note: Also applies to Guard/Reserve on AD for 30 days or more.
Unaccompanied Dependents: 60 days
Retired Military Personnel: 60 days.
Authorized Reserve Component Members (ref DoD 4515.13-R, Chapter 6 for definition): 60 days from the day you sign up. Note: Applies to Guard/Reserve on AD for 30 days or less.
Once you are "manifested" on a flight from a location you will be removed from the Space-A register at that location (and that location only). In other words, you will need to submit a new signup (registration) to get manifested from that location on future flights.
Why didn't I receive a return e-mail verifying receipt of my Space-A registration?
The folks at the Space-A terminals receive many remote requests for Space-A travel from folks that never show up to use that signup. As a result, to cut down on non-value-added work, some locations don't enter your info into their database or acknowledge your signup with a return email. So, what should you do? You could call the terminal staff and ask them to verify receipt of your signup. That, too, may be non-value added especially if you've shot-gunned your signup out to every Space-A terminal on earth. ""Experienced Space-A travelers will print out a copy or their signup from their email program's "SENT" folder. This printed copy will indicate the date, time and address of the location(s) for your signup."" If you were smart enough to send one email to multiple terminals at once using the template format above, then you should only have to carry one piece of paper with you per direction of travel (e.g. CONUS to EUROPE and then return from EUROPE to CONUS). ""Historically, most (if not all), locations will honor your email printout."" If you used the Take-a-Hop to signup and haven't received an acknowledgment then follow the suggestions outline in the Take-a-Hop FAQ (e.g. check your email junk/spam folder for the confirmation copy).
Flight
Schedules and Info
(Inside C40)
What are the Patriot Express Schedule/Routes?
BWI-Ramstein-Downrange-Ramstein-BWI (1 Per Week/Varied Schedule)
BWI-Ramstein-Incirlik-Downrange-Incirlik-Ramstein-BWI (1 Per Week/Varied Schedule)
BWI-Ramstein-Aviano-Downrange-Aviano-Ramstein-BWI (1 Per Week/Varied Schedul
BWI-Jacksonville NAS-Gitmo-Jacksonville NAS-BWI (1 per week)
Seattle-Yokota–Misawa-Iwakuni-Misawa–Yokota–Seattle (Departs Seattle Sunday)
Seattle–Yokota-Kadena–Yokota–Seattle (Departs Seattle Thursday)
Seattle–Yokota-Osan-Kunsan-Osan-Yokota (Began April 2010) The routes of the existing SeaTac routes may be modified for the new schedule.
Norfolk NAS–Jacksonville NAS–Guantanamo–Jacksonville NAS–Norfolk NAS (Varied Schedule)
Norfolk NAS-Lajes-Naples-Souda Bay-Bahrain-Downrange-Bahrain-Souda Bay-Naples-Lajes-Norfolk NAS (1 every other week /Varied days)
Norfolk NAS-Rota-Sigonella–Bahrain–Downrange–Bahrain–Sigonella–Rota–Norfolk NAS (1 every other week /Varied days)
SeaTac Patriot Express Flier - 2010 version explaining generic schedule and Space-A Roll Call info.
How do I get other flight schedules and information?
This is one of the most often asked questions. Since the events of 9/11 less and less flight information is being provided in advance. Some (NAS North Island, Kaneohe Bay MCB, Fort Worth and NAS Whidbey Island) schedules are already published on the web (links to the schedules available from the Spacea.net Location Listings). In addition, if you have access to a .mil computer you can look-up OSA schedules. The best way to get schedule information is to phone/visit the terminal and ask the PSAs about their nominal schedules. Typically they will only give you info on flights departing within the next 72 hours. You can pickup Patriot Express monthly schedules in person only. A word about non Patriot Express "Monthly" schedules and the schedules found in commercial Space-A books: some commercial publications and locations such as Travis and Dover may publish a "Monthly" schedule; don't put too much faith in these schedules and use them as a guide only. In other words, don't look at a flight on a particular day of the month and just show-up for that flight expecting it to be exactly on the day on the monthly schedule. If leaving from the major terminals (Dover, Travis) I would just show-up when you're ready to try for a flight as they normally have daily flights (many are unscheduled). Schedules of flights from Air Reserve and Air National Guard bases may be on a more fixed schedule based on crew availability (i.e. weekends etc…). The only schedules that could be deemed "regular" are the Pat-X flight schedules. Finally, Dirk Pepperd's Space-A Board contains a section where volunteers post flight schedules (mostly short notice up to 48 hours out). If you study these regular postings you can get a feel for patterns and frequency of departures from a particular location.
Note: Please keep in mind when phoning for information that many Passenger Terminals are not 24-hour operations so it is best to phone during the core duty hours of 0900-1500. Also, remember to take into account the time zone differences when calling locations such as Europe and the Pacific. In addition, many Reserve and Guard locations may not be manned during the week so it may be difficult to get an actual human on the phone.
What do the terms "T", "F" and "SP" mean regarding seats in the flight schedules?
SP (Seats Pending): Means that they "may" be able to get some Space-A seats on the flight.
T (Tentative): Means that the number of Space-A seats showing is tentative and the number could change (up or down).
F (Firm): Means they are pretty sure that they have that number of Space-A seats available. Again, things can change!!
For example: 0T means zero seats tentative, 10F means 10 seats firm etc.... don't count on these predictions as gospel as things can (and do) change at the last minute just prior to show time and/or roll call. Go back a few pages here and look at the photo of the board at Dover AFB. It will help to understand how they place this data for viewing
Note: All the above numbers are after duty pax and cargo have been considered.
Some flight schedules from OCONUS locations to CONUS show flights labeled "Active Duty Only." What does this mean?
It means just that - Active Duty Only. The reason is that the flight's destination does not have a customs agent available and active duty are not required to clear customs. This means retirees, dependents or civilians etc... can't travel if the flight is listed as "Active Duty Only."
Why do I often see 19 seats listed on the flight schedules?
Current AMCI rules require that a pallet position be left open as needed to accommodate passenger baggage if there are 20 or more passengers. Therefore 20 or more passengers would mean (at least) one less pallet position available for mission cargo. Therefore, for planning purposes, 19 seats are normally listed in advance and adjusted as needed nearer flight time depending on required mission cargo. AMC is considering removing the requirement to allow units the flexibility to decide when a baggage pallet may or may not be needed based on available space on the aircraft and the number of
Preparation for and during the Space-A Flight
What
documentation do I need?
The author checks in at NAS Fort Worth Pax Terminal to see where he
is on the list
Military ID card (if eligible to have one) for all travelers (10 years of age and over)
Dependents less than 10 years old without a Military ID must have proof of age e.g. Birth Cert, Passport or other Govt-issued ID
Copy current leave and/or EML orders as applicable
DD Form 1853 signed by Commander or First Sergeant for Active Reservist/Guardsmen (not on Active Duty over 30 days)
Passports - as required by the foreign destination you plan to visit or transit based on your citizenship/nationality. Active duty dependents stationed overseas should use their issued "No-Fee/Official Passport" when returning to the overseas station. If stationed CONUS active duty and dependents are prohibited from using their issued "No-Fee/Official" passport for non-official business.
Does your passport reflect your legal name? If you have changed your name (e.g. recent marriage) you may use your marriage certificate or court documents to “prove” the difference of names on your passport and Identification Cards. However, it is highly recommended you update your passport as soon as the name change occurs. For more info consult the Department of State Website.
Unaccompanied dependents must have one of the following letters (signed by sponsor's Commander):
Unaccompanied Command Sponsored Dependent Verification(copy is OK)
Unaccompanied Non-Command Sponsored Dependent Verification (copy is OK)
Unaccompanied Dependent of Deployed Military Member Verification (copy is OK)
NOTE: It is YOUR responsibility to verify you have the correct documentation and it's current for the duration of your trip (some foreign countries require at least 6 months left on a passport).
Once I'm manifested on a flight, can I be "bumped" and forced to give up my seat?
According to the regulations, "Space-Available passengers will not be removed in favor of other Space-Available passengers (same or better category)." So, this means, once you are manifested, (again, per the regulations) you should not lose your seat (at the originating or en-route station) to another Space-A passenger. That's not to say it won't happen so it behooves you to know the rules. However, you're not entirely safe once you are manifested. When necessary, Space-A passengers can be removed at the originating or en-route stations to accommodate Space-Required passenger/cargo. The order of selection for removal will begin with the lowest priority passenger with the latest date/time of sign-up as reflected on the manifest. If bumped you'll retain your original date/time of sign-up from your starting point. For a full description of these rules, consult Air Mobility Command Instruction 24-101 Vol 14. Bottom line, regulations say you can't be "bumped" for another Space-A passenger but you can get bumped for duty/medevac pax or high priority (e.g. hazardous) cargo.
What types of military aircraft I may fly on and the seating arrangements?
C-5 Galaxy: The AF choice for long haul abd the C-5 has pretty good airline type seats (normally 73) facing the rear. C-5s have a reputation for always being broke! Stay away from sitting by the stairs, it can get cold. Also keep away from the bathroom, it can get stinky. Here's a view inside a C-5 and a typical C5 seat.
C-9 Skytrain logistics aircraft - The Navy and Marine Corps C-9 aircraft provide cargo and passenger transportation. Air Force C-9s have been used for medical evacuation, passenger transportation, and special missions. See the Tips for traveling on Navy C-9s under the C-40 section below.
C-17 Globemaster: Reputation for uncomfortable seats unless it has a seat kit installed. Here's a typical C-17 seat. Super Reliable Plane!
C-20: Military versions of the Gulfstream III
C-21A: Basically a Learjet, very reliable; the cream of the crop. Makes you feel like you have your own Learjet but limited on luggage space (keep your bag under 30lbs!)
C-37A: Mostly out of MacDill and Andrews AFBs
C-38: Used primarily out of Andrews AFB for operational support and distinguished visitor transport.
C-40A: Basically a Boeing 737-700.
Tip #1: On Navy C-9s and C-40s , the Navy cabin crew will run extension cords down the aisle so that passengers can plug into ac power. If you plan ahead and bring a power strip, your device (e.g. laptop) gets priority.
Tip #2: Navy C-9s and C-40s offer only soft drinks and pogey-bait (snacks) for a modest price and it's rare passengers will be offered the chance to buy a box-lunch. If you plan ahead you may be able to use the small oven (not micro-wave) to heat things. Clean up your own mess!
C-130 Hercules: Slow, noisy but you can stretch out and sleep if there is enough room. The toilets on some C-130s are not very private; basically a porta potty behind a screen. Almost always sidewall seats unless configured for a DV (distinguished visitor). If configured for DVs, it'll have a decent private toilet. Very reliable and almost never breaks. Cold Plane most of the time and noisy (they will issue ear plugs). Here's a typical C-130 seat (known as a "web" seat).
KC-10A Extender: My favorite! Smooooth ride and super reliable (unlike the C-5) just like its commercial sister (the DC-10). A very nice plane with better than average airline-type seats. Here's typical KC-10 seat.
KC-135 Stratotanker: Nice plane with different seat configurations. On the KCs (tankers) you may get to watch the in flight refueling if they have one (great experience for the kids!). The "A" model is loud, pretty much always sidewall seats and a fairly reliable aircraft. Dress in layers (good advice for most flights but especially true on this one as your head area can be roasting hot and your feet area freezing (literally) cold!). Here's a view of KC-135 seats (web seats).
UC-35A: Basically an Off-the-shelf (COTS) Cessna Citation 560 used for executive and priority cargo. Here's a UC-35 picture, the UC-35 interior layout and a picture showing the UC-35 seats (Very nice!).
Bottom Line: You can never tell what configuration the seating will be until you actually get on the plane. Which plane is best? The one you can get a seat on!
Are the aircraft climate-controlled?
Patriot Express Flights or the executive type passenger aircraft are (just like commercial aircraft). Temperatures on military cargo aircraft can vary greatly (especially the KC-135) so it's good advice to layer your clothing to account for cold and hot environments.
How many bags am I allowed to bring and are there any Security restrictions?
In general, passengers on large aircraft (including Patriot Express) are authorized to check two pieces of baggage not to exceed 70 pounds each (140 pounds total) and 62 linear inches (the sum of the length plus the width plus the height). Single items exceeding 70 pounds and/or 62 linear inches will be counted as two pieces and, therefore, fulfill the allowance for a passenger. Passengers on administrative support airlift (C-21, C-12) are limited to 30 pounds baggage weight (does not include hand-carried luggage) and the weight limit for USN' C-40 aircraft is 50 pounds (2 pieces). Each passenger is permitted to hand-carry one article (small luggage, garment bags, backpack, etc. no larger than 45 linear inches) and one personal item (cosmetic case, purse, briefcase, small boxes, packages, etc.) for storage in the passenger cabin area. The weight of these items will not be considered as part of the passenger's baggage authorization on military aircraft. In addition, infant car seats and fold up type strollers do not count against the passenger’s normal baggage allowance. All hand-carried baggage will be weighed on all commercial contracted missions (e.g. the Pat-Ex). Families traveling together may pool their baggage.
""Note: on smaller aircraft, baggage bulk versus weight is normally the issue as the luggage compartments are fairly small.""
HINT: If you pack under 30 lbs you increase your odds of getting a seat on smaller aircraft. For a full description of baggage rules, consult Air Mobility Command Instruction 24-101 Vol 14 (Section I "Baggage Services" and Para 68.6 "Hand-Carried Baggage"). Bicycles, golf clubs, surf boards etc.... are allowed as an item of baggage as long as they comply to the above weight and physical dimension restrictions.
In addition to any prohibited items covered in the AMCI, Space-A passengers must adhere to the same security measures used by commercial aircraft. All AMC-owned and operated terminals will comply with the screening changes implemented by the Transportation Security Administration (TSA).
""Note: On most military cargo flights, "checked" bags are usually strapped down on a couple of pallets in the cargo bay close to where you are sitting but you are not allowed access to your checked bags during flight.""
Will I be "served" food on a Space-A flight or can I purchase food?
On Patriot Express flights, you'll be served a typical commercial airline meal that is provided free as part of the flight. Alcoholic drinks cost extra. On "normal" military cargo flights from Air Force bases, you're normally given the option of purchasing a box lunch for about $4.25 (exact change (cash) is appreciated by the Pax rep although they may accept personal checks or credit cards if the capability exists). The box lunch will usually contain 1-2 sandwiches, a soda, fruit, snack bar and chips (or some combination of all these and more). I used to split a box lunch between two children as there is usually a fair amount of food in one. In addition, there is normally a cooler of water and some small snacks the crew makes available. Wise travelers will be prepared with their own snacks and drinks in case you are not offered the box lunch option or you are rushed on to a flight so be prepared! Checkout some of the box lunches prepared at various locations at the "box nasties" web site.
What should I wear during the flight? Do I need to wear my uniform?
Each service has its own rules – USAF does not require you to wear the uniform. Speaking of uniforms you should be aware of the dress code. Clothing with slogans or containing vulgarity, shorts, revealing clothing, any clothing item that depicts desecration of the flag, tank or tube tops, or other inappropriate clothing will get you turned away from Space A travel. ""LAYER your clothing"", as you never know what the temperature will be on the different aircraft or you could even get diverted (small chance) to a warmer/colder climate than your intended destination. Plan to wear common-sense closed toe footwear (open-toed sandals, flip flops, narrow-heel shoes or high heels are ""NOT ALLOWED" on the cargo aircraft but are allowed on Patriot Express aircraft); some passengers have been denied boarding due to improper footwear. If manifested on a C-5, you may have to climb up a ladder stairs and open-toed shoes or high heels are not safe if you have to exit quickly in an emergency. Did I mention to ""LAYER your clothing"" (don't say I didn't warn you!
In addition, because of the nature of AMC’s cargo missions, chains and tie-down straps that secure the cargo to the pallet and aircraft flooring pose a hazard to your feet, if not protected. As a result, Vibram FiveFinger Footwear are prohibited from being worn on AMC cargo aircraft.
What are the noise levels on the various aircraft and what can I do to mitigate noise?
Aircraft used for Patriot Express flights are similar to commercial passenger aircraft with similar noise levels. Military cargo aircraft can have higher noise levels (e.g. C-130). Foam-type Ear plugs are normally distributed by the air crew but it's advisable to bring your own in case. Noise levels on smaller aircraft (e.g. C-21 Learjet Type) should be less than cargo aircraft. Since you may not be able to predict the type of aircraft you’ll get a seat on you may want to be prepared with some ear plugs such as Macks Ear Plugs or Peltor Ear Muffs (suggested by other Space-A travelers with young children).
Why do some missions limit the amount of passengers and depart with empty seats?
Good question and the answer (a factor of crew availability and loaded cargo) lies in the USAF Instructions Series 11 (Flying Operations). As an example, a C-5 can accommodate 73 folks in the passenger compartment but some flights may depart with only 19 passengers. Other factors could include type (security) of cargo or availability of adequate safety equipment but the main reasons for seat limitations are listed below for the more common aircraft:
C-5: Cargo (not crew) limitation. 20 passengers and above requires an open pallet position for passenger baggage. Therefore, if there is a full cargo load then the 73-passenger compartment is limited to 19 passengers.
C-17: Crew limitation. Above 40 passengers requires an additional crew member.
KC-10: Crew limitation. Above 40 passengers requires an additional crew member.
KC-135: Crew limitation. Above 10 passengers requires an additional crew member.
Miscellaneous Questions
I'm selected for a flight and the PSA wants to know my "Final Destination." What is this and what do I do?
I'm selected for a flight and the PSA wants to know my "Final Destination." What is this and what do I do? Think of the "Final Destination" as the furthest place you want to travel away from the place you are first selected for a flight.
For example, let's say you've been signed up at Dover for a long time (55 days for a retired Space-A traveler) and Dover is the only place you have signed up (if you were smart you would have also signed up at all nearby departure points such as Andrews, BWI, McGuire etc.. as well). But, let's say you weren't smart and you just signed up at Dover. You desire transportation to Aviano, Italy so Aviano is going to be your "final destination." The only flights leaving Dover are going to Ramstein AB, Germany. You're selected for the Ramstein flight and during check-in the PSA will ask you for your "final destination." You smile and say "Aviano, Italy please!" If all goes well, the PSA won't even blink and he/she will present you with an AMC Form 148 (aka a Boarding Pass) with "Aviano" listed as your destination (even though the mission you have been selected for is only going as far as Ramstein. Do not leave the Space-A counter unless Aviano is listed on your boarding pass as the destination! If necessary, refer the nice PSA to the Space-A regulations (DoD 4515.13-R Paragraph C6.1.5.2 or Air Mobility Command Instruction 24-101 Vol 14, Para 11.8 that states: "Passengers will retain their original date/time of sign-up from the point of origin to the final destination, provided they are continuing to geographically move to their declared final destination. Ensure the passenger's final destination is annotated on the boarding pass."
If you don't follow the above process then you will arrive at Ramstein and you will have to re-signup for space-a travel from Ramstein to Aviano (in other words your 55-day seniority as a Cat-VI will now be a zero-day seniority!). If you follow the above process then, upon presentation of your boarding pass at Ramstein's Pax desk the PSA "should" register you in their system with the same 55-day signup seniority (probably 56 days now!). Again, if they don't, refer them to the regulations.
This process works no matter how many different missions you take or how many locations you pass through (as long as you are "continuing to move to your declared final destination"). In other words, you can't take a week touring Germany (or other locations) enroute. This process has worked for me even going in opposite directions (e.g. "going east to go west"). Once, I had a hard time getting out of Mildenhall, UK to Dover so I took a flight to Germany with "Dover" listed as my "final destination" and then was selected for a flight from Ramstein to Dover based on my Mildenhall date/time group signup (I wasn't signed up at Ramstein). Here's an example of what your boarding pass should look like. In this example, you'll see Dover was mistakenly entered when I departed Mildenhall and I had to have the PAX rep annotate it with the correct "final destination" of Travis so I would retain my signup priority when the mission terminated at Dover. To be safe, ensure the computer system prints your final destination on your boarding pass as written entries may not be accepted everywhere. If you get a Pax Rep who says the system can't print your Final Destination on the boarding pass or it's not allowed then ask for a senior Pax Rep as the system and regs allow it. Knowledge is power.
When is the best time to travel?
As a general rule, anytime school is out (including the DoDDS Schools overseas) is a BAD time to travel - more so overseas than within CONUS. Why? Because you'll compete with Cat-IIIs taking trips with 3-4 dependents in tow sucking up all the seats. That's not saying a Cat-VI can't get out of places like Dover in the heat of the summer. Timing is everything so it can happen. If you're Cat-V or Cat-VI it's going to be harder for you to get seats during DoD school breaks and even a few weeks prior and after the scheduled breaks. If you need some proof then take a look at Ramstein's passenger movement for 2009-2011. notice the spikes in traffic that correlate with Summer and Winter school breaks? If you're Cat-III then you've got as good a chance as everyone else. If you're not tied to school breaks then it would be best to travel "off peak" to maximize "your chances." Finally, don't forget about lodging availability. Some bases have an active Guard/Reserve unit and therefore you should try to avoid "drill weekends." When the Guard/Reserve personnel come on base to train, accommodations are often completely booked! A simple call to the base lodging reservation desk would help you identify the best timing for lodging availability. For current and future DoDDS calendars see the DoDEA School Calendar link listed in the "Newbie" section at the start of the FAQ. Keep in mind that many families may take their kids out of school earlier than the last day of school and return after the first day of school so take the calendar dates with a grain of salt.
Is Space-A really free?
Yes and No. At this point in your life you should now know that nothing is really "free." In general, there is no charge for air fare on military aircraft. However, on the chartered (Patriot Express) flights there is usually a small charge ($16-$30 per person) to cover airport, customs and immigration fees. Patriot Express fees are made up of two parts: an International Air Transportation Tax ("head tax") of $16.10 per person and a Federal Inspection Fee (FIS) of $13 per person. Both fees apply coming to the CONUS from OCONUS (the FIS does not apply on flights from CONUS to OCONUS). If you travel on a Patriot Express flight from OCONUS to OCONUS (e.g. Aviano to Ramstein) then there are no charges. Prepare to pay the Pat-ex charges in cash (US$), exact change is appreciated and your payment is good for the whole route in a particular direction (i.e. east or west).
What are my chances of getting seats on a particular flight and how long will I have to wait?
This is probably the #1 question asked by folks new to Space-A. Your specific"chances" depend on two key variables: the number of available seats versus the number of folks competing for available seats on a particular flight. Those two key variables are not known until "the "roll call" so anybody that predicts one's specific"chances" in advance is only guessing.
The only prediction of "chances" one can make is your relative "chances." A higher Category traveler (e.g. Cat-I) has better "chances" than a lower Category (e.g. Cat-VI) and the longer you are signed up gives you better "chances" than someone signed up less days within your Category.
Your chances are Zero if you are not "travel ready" at the terminal. Your chances are Zero if you are spending down-time between "scheduled" flights at home, billeting, the BX, Burger King, library, bowling alley or some other location. Your chances increase when kids are in school versus when kids are out of school and traveling with their families. Your chances increase if you are "travel ready" at the terminal and wait for a flight. Your chances are better if you travel light (baggage under 30 lbs) as it makes you eligible for ALL types of aircraft. So, in summary, your chances are affected by the following variables:
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